Charter Bus Prices in Evansville
If you need to book group transportation and are wondering how much does it cost to rent a charter bus in Evansville, you've come to the right place! The answer: it depends—but we're here to break down every detail so you know exactly what to expect before you call for a quote. At Evansville Coach Bus Service, we make it easy to get live pricing 24/7 online or by calling our reservation experts anytime. Once you have your itinerary (dates, pickup/drop-off locations, passenger count), you'll get an instant price with no hidden fees and full transparency.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Evansville?
Charter bus rental prices in Evansville typically range from $1,625–$4,185+ for multi-day, out-of-town, or full-day local service, while shorter local trips are priced at $495–$895 per day for a minibus, $695–$1,250 per day for a 20–25 passenger minibus, and $1,295–$2,500 per day for a 56-passenger full-size charter bus. Final cost depends on vehicle size, trip duration, mileage, and other factors. You can easily get an instant quote online 24/7 using our charter bus pricing tool or call our reservations team to speak with an expert and lock in your price.
All vehicles come standard with cushioned seats, armrests, climate control, overhead storage, and a PA system. Full-size coaches include a rear restroom, flat-screen video monitors, and underfloor luggage bays. Additional amenities like WiFi, 110V outlets, USB ports, reclining seats, tray tables, and leather upholstery are available on select models upon request.
When you call Evansville Coach Bus Service with your trip details, you'll get an exact price upfront before you book. We believe in complete transparency and making it simple for you to compare options and find the best solution for your group.
What Factors Influence Charter Bus Pricing in Evansville?
The cost of your charter bus rental in Evansville will depend on several key factors:
- Trip Duration: Are you booking by the hour, day, or mile? Local trips within Evansville are often billed hourly, while longer journeys to Indianapolis, St. Louis, or Nashville may be charged per day or per mile.
- Travel Dates: Peak demand times—such as summer wedding season, spring school trips, or major events like the West Side Nut Club Fall Festival—can affect availability and pricing. Book early to secure the best rates.
- Pickup Location: If your trip starts outside downtown Evansville or requires deadhead mileage (the distance the bus travels empty to your first pickup), this will be factored into your quote.
- Vehicle Type and Size: Larger buses with more amenities typically cost more than smaller, standard models. You'll pay more for a 56-passenger coach than a compact minibus.
- Additional Expenses: Tolls, parking fees at venues like the Ford Center or Old National Events Plaza, and hotel accommodations for the driver (on multi-day trips) are not included in the base rental price.
Sample Trip Pricing Examples
To give you a better idea of what to expect, here are some real-world examples of recent charter bus rentals we've booked in Evansville and surrounding areas. These sample trips include different types of groups, destinations, and vehicles so you can see how the numbers break down. For each example, we've included the exact itinerary, vehicle type, and final price paid by the customer. Use these as a benchmark to estimate the cost of your own trip—but remember that every itinerary is unique, and the best way to get an accurate quote is to contact our team with your specific details.
Example #1
A local manufacturing company needed a daily employee shuttle from downtown Evansville to the Toyota Motor Manufacturing Indiana plant in Princeton, IN, about 30 miles north on US-41. They booked a 56-passenger charter bus with reclining seats, WiFi, power outlets, and onboard restroom for a two-week trial period. The bus made two round trips per day (morning and evening shifts), totaling 120 miles/day. Final price: $3,900 for 14 days ($278.57/day), plus tolls. The company later signed a six-month contract at a discounted rate.
Example #2
A bride and groom hosted their ceremony at St. Boniface Catholic Church and reception at Bally's Evansville Casino. To avoid parking hassles and ensure everyone arrived on time, they rented a 25-passenger minibus for continuous loops between hotels, the church, and casino ballroom. The minibus featured air conditioning, Bluetooth audio, and custom "Just Married" signage. Service ran from 2pm to midnight (10 hours). Final price: $1,650 ($165/hour). The couple said it was the best investment of their wedding day.
Example #3
An Evansville middle school planned a field trip to the Indiana State Museum and Capitol Building in Indianapolis. They required two 56-passenger charter buses to accommodate 100 students and chaperones. Each bus included DVD players, PA system, and restroom. The itinerary called for a 4-hour drive each way with an overnight stay (hotel room provided for driver). Total mileage: 520 miles round trip. Final price: $4,800 ($2,400 per bus), not including driver hotel room. The principal praised the comfort and affordability compared to previous years.
Example #4
A Division II college in Evansville sent its men's basketball team to an away game at Bellarmine University in Louisville, KY. They booked a 20-passenger minibus with extra legroom, WiFi, and luggage storage for equipment bags. The coach departed campus at noon, waited during the game, and returned the same night. Total duration: 9 hours. Final price: $1,575 ($175/hour). The athletic director appreciated the flexibility and upgraded amenities.
Example #5
A local church organized a weekend retreat at Brown County State Park near Nashville, IN. They chartered a 56-passenger bus to transport members from Evansville to the lodge, about 180 miles one way. The package included comfortable seating, climate control, and space for coolers. The driver stayed onsite for two nights (lodging provided by church). Final price: $3,200 for the weekend. Attendees enjoyed fellowship without worrying about cars or caravans.
Example #6
A tech startup hosted a training session at their downtown Evansville office and needed to pick up a group of executives flying into Evansville Regional Airport (EVV). They scheduled a 20-passenger minibus with leather seats and USB ports for a round-trip transfer between the airport and DoubleTree by Hilton hotel. The minibus waited curbside during baggage claim and returned the next day for departure. Final price: $495 ($247.50/trip). The executives were impressed by the prompt service and comfortable ride.
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